In addition to being a part of the district office administrative assistant team, this position also assists the transportation department with bus dispatch and record keeping.  The job description is as follows:

Job Title:                     EXECUTIVE ASSISTANT

Department:               Clerical  

Reports to:                  Assistant Superintendent/Executive Director of Academic Services/Executive Director of Special Services

Classification:             Non-exempt / Support Staff

Employment:              12 months / At-will

Evaluation:                 Performance of this job will be evaluated annually in accordance with

                                  provisions of the board’s policy on evaluation of support staff personnel.

SUMMARY 

This position provides the necessary clerical support required by the Administration Office to assure the smooth, efficient operation of the school district. 

ESSENTIAL DUTIES AND RESPONSIBILITIES 

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.  The requirements listed below are representative of the knowledge, skills and abilities required.  Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

1. Demonstrates appropriate greeting procedures and effective routing techniques.
2. Demonstrates effective listening skills.
3. Communicates effectively with staff and general public in order to provide information and assistance while maintaining the confidentiality associated with the position.
4. Utilizes computer skills effectively.
5. Operates office equipment efficiently.
6. Prepares purchase orders, check requests, forms, etc. for administrators.
7. Bus dispatch.
8. Transportation Department record keeping.
9. Prepares routine correspondence.
10. Answers phones, respond to routine questions, schedule appointments and route calls to appropriate staff.
11. Maintains files.
12. Keeps schedules for administrators.
13. Makes travel arrangements for administrators.
14. Supports fellow workers in completing short term projects.
15. Is dependable and self-motivated.
16. Initiates tasks when appropriate.
17. Performs functions assigned by supervisors in an effective and timely manner.
18. Demonstrates current knowledge of business grammar, terminology and proper formatting.
19. Maintains accurate and efficient records
20. Follows appropriate accounting guidelines.
21. Maintains confidential nature of all school-related matters.
22. Performs other tasks and assumes other responsibilities as assigned by the supervisor or Superintendent. 

SUPERVISORY DUTIES

None 

QUALIFICATIONS

Background Checks

Clearance on all background checks required by law that is satisfactory to the Administration. 

Education/Experience 

High school graduate and at least two years clerical experience

Certificates, Licenses, Registrations

None.  However a keyboarding skills test will be administered

SKILLS AND ABILITIES

Language 

Read and interpret documents such as instructions and procedure manuals 

Write simple and complex reports and correspondence

Speak with members of the public and other staff members

Computation 

Ability to calculate figures and amounts such as discounts, interest, proportions, and percentages

Reasoning  

An individual who holds this position must have the ability to:

Interpret instructions furnished in written, oral, diagram or schedule form

Solve problems when such problems have a variety of concrete variables

Technology 

Have strong computer skills including word processing, and working with spreadsheets and databases

Be able to understand and submit reports to district administration, state and federal agencies

Have the ability to learn new systems and software

Additional Skills and Abilities

Strong interpersonal skills

The ability to work closely with a variety of staff members and the public

The ability to safeguard confidential information

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

Physical Requirements

The individual who holds this position is regularly required to walk, hear and speak. Close vision ability to look at a computer screen for long periods of time is required. Distance vision is also a must. The employee is frequently required to use fingers and controls. 

Physical requirements also include, but are not limited to, sitting (normal seated position), standing, walking (level or uneven surface), bending/twisting neck, bending/twisting at the waist, kneeling, crouching, crawling, climbing, reaching, lifting (up to 50 lbs.), carrying objects (up to 50 lbs.) while walking, pushing, pulling, presence of heat (summer high temperatures, high humidity, ovens, furnaces, etc.), presence of cold (winter low temperatures, walk-in refrigerator/freezer).

Attendance

Consistent and regular attendance is an essential function of this position

CONDITIONS AND ENVIRONMENT 

The work conditions and environment described here are representative of those that an individual will encounter while performing the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

Office environment:  Typical

Deadlines:   Frequent

Risk of injury:   Minimal

Noisy environment:   Routine (visitors, phones, bus radio)

Distractions:  Routine (visitors, phones, bus radio)

Exposure to disease:  Minimal, sporadic

Outdoor work:  Rare

As a political subdivision, employer, recipient of federal funds, and educational institution, the Board of Education is prohibited from, and hereby declares a policy against engaging in unlawful discrimination, including harassment creating a hostile environment, on the basis of race, color, sex, national origin, ancestry, disability, age, or use of leave protected by the Family and Medical Leave Act, in its programs, activities, and with regard to employment. The Board is an equal opportunity employer.